Hi,
There is a specific formate for ERS number generation:
The level of invoice consolidation determines how an invoice will be created for each run of Pay on Receipt AutoInvoice program.
I. For invoices created based on receipt transactions, user can set up invoice consolidation levels for an individual pay site in the Supplier Sites window.
The levels are:
?Pay Site? ?? one invoice is created per supplier pay site for all the transactions that have the same transaction date.
?Packing Slip? ?? one invoice is created per packing slip per supplier pay site for all the transactions that have the same transaction date.
?Receipt? ?? one invoice is created per receipt per supplier pay site. Invoice numbers are created based on the summary level.
The invoice number is of the following format:
?ERS??< X >?< Seq# >
where:
? ERS is the default prefix for Pay On Receipt invoices or any prefix you specify in the profile option
PO: ERS Invoice Number Prefix.
? Seq# is a unique system generated number.
? X depends on the summary level:
? if summary level = Pay Site then X = Invoice Date
? if summary level = Packing Slip then X = Packing Slip Number
? if summary level = Receipt then X = Receipt Number
II. If gapless self?billing invoice (SBI) numbering is enabled, the SBI buying company identifier and selling company identifier are included in the invoice number following the prefix.
There are two setup required for the Gapless Invoice Numbering feature.
1. Setup in the Purchasing options window for the Organization which is using Gapless invoice numbering feature.
Responsibility : Purchasing Super User
Navigation: Setup-Organization-Purchasing Options
a. Click on Control Tab
b. Enter a unique identifier for SBI Buying Company Identifier
c. Check the Gapless Invoice Numbering check box
2. Setup in the Supplier Site window
Responsibility : Payables Super User
Navigation: Suppliers-Entry
a. Enter Supplier Details
b. Enter the Supplier Site details
c. Click on the Purchasing Tab window
d. Enter a unique Identifier for Selling Company Identifier
e. Check the Gapless Invoice Numbering check box
How this Feature works
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a. Enter a Purchase Order
b. Receive Against the Purchase Order
c. Run the Concurrent Program - Pay On Receipt Autoinvoice
d. Query the automatic invoice in Payables. Navigation: Invoices-Invoice
How is the invoice Number Generated
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<Prefix>?<SBI Buying Company Identifier>?<Selling Company Identifier>?<Invoice Type Code>?<Seq #>
For example: ERS-VIS001-FRES001-ERS-1
Let me know if you still have any issues on the same.
soure: metalink - Note :472413.1
Regards,
Jayaram.