budget control in payable

[hariTV]

Hi,

I have created budget for an account with absolute in General Ledger. When i creating an invoice in Payable system not restrict if the account value is exceeding the budget value.

can you help me out how to setup the budget.

[clickrudra]

I am also setting up budget

1- first define Budget Organisation
2- Define Budget and allocate Budget

and then you can check budget is working properly by passing JV.

Boss i am also novice in this field, if my ans is not satisfactory please revert back.

[clickrudra]

Before defining Budget, please enable budget in segment.

[muzaffarnaim]

Hari

Have you approved that invoice the one you are checking on? because oracle performs funds checking at the time of approval for unmatched invoices. In addition, also check whether u have selected right source and category or not.

[hariTV]

Hi Mishra,

Budget is working fine in General Ledger while passing JV, Whereas my requirement is when i am entering and generating accounting entry in AP module, system should restrict if the balance exceeds budgeted amount. But system is not doing the same.

I want to know how to do the setup for the same.

[hariTV]

HI Muzaffar

We are not opted approval hirarchy, we doing only validation and creat accounting. So, when i am validating invoice, system should restrict.

i hope you have a solution.

[muzaffarnaim]

Yes hari you are right then definitely on Invoice Validation it should place an Insufficient Funds hold on any invoice that fails funds checking.

Just recheck that you have enabled budgetary control at SOB, selected absolute budgetary control in GL, Source is selected as Payables and the Category is Selected as 'Purchase Invoices',and Tolerance is zero.

You might be missing something and this helps.

[hariTV]

HI Muzaffar,

i have configured as you said, but still it is not working. Is any setup has to be done in payable?

Note : I am not raising any PO, i am directly entering invoice in AP with the budgeted code combination.

regards
Hariharan

[muzaffarnaim]

Hari

i am sending you step by step instructions of budgetary control and encumbrance, Kindly follow this and let me know if it's working or not.

- define encumbrance account in GL;
- enable budgetary control in the set of books (GL);
- open the encumbrance year (GL);
- set encumbrance types (AP>Financials Options>Encumbrance);
- define budgetary control groups (GL);
- define budget (GL);
- define budget organizations (GL);
- enter and post budget journal (GL);
- enter and validate Invoice (AP);

[hariTV]

Hi Muzaffar

Thanks a lot, Now it is working fine.

Can you explain the meaning of OLD (Oracle Labor Distribution) and Dossier Encumbrances.

once again thanks.

[muzaffarnaim]

Hari

Sorry i don't know about OLD and don't know much about Dossier encumbrance either, except that it is used in OPSF (Oracle Public sector Financials) and provide functionality to enable one or more persons to perform different tasks like to create budgetary transfers, approve budgetary transfers, and manage funds in a structured and controlled manner.

[hariTV]

HI Muzaffar

okay, thanks

keep in touch my mail id is hariharan.tv@sbtdats.com