Expense Report Issue

[cheriyalaroopa@gmail.com]

Hi

If the employee has given Rs10000 for his expenses on a tour, if the expense incurred is Rs8000 and refund given is Rs2000 . Can any one tell me how will do it in apps functionality of refund amount.




Regards
Roopa

[seneeraj]

Hi Roopa,
Create a Debit Memo (-2000) and then create a invoice type REFUND from invoice workbench and attach it with the debit memo

Run the prepament status report, you can see it will automatically adjusted.
Bye
Neeraj Bhatia

[lakhan_mbatm]

As for my knowledger please go though the steps for making the advance to employees.

1. Make the suppliser as a employee
2. Make the prepayment to employee
3. Make sure that payables options expense report apply advance check
box is enables
4. Then the prepayment has to apply against expense report
5. Remaining amount will be refunded through credit memo
6. Refund the amount with credit memo.

If any other process is there please inform me I will be in lakhan_rlakhan@yahoo.com.

[raviteja.manchu]

Hi,

With the above solutions u can get the refund from the Employee but still the prepayment will be available .So if ur requirment doesn't need means then there is a workaround solution

Raise a standard invoice and in the distribution enter the cash account and adjust this invoice agaist the prepayment invoice.


When Prepayment given:

Prepaid exp 10000
Cash a/c 10000

when emp submit the exp report for 8000

Expense 8000
Prepaid exp 8000

so raise a standard invoice for 2000

cash a/c 2000
Prepaid exp 2000


Regards,
Ravi Manchu

[shivaerpstuff]

Hi Ravi ur explanation is i'm not understand,
How we can do practically, is there any options we are enabling for that.
can u pls explain little bit clearly
[quote]Hi,

With the above solutions u can get the refund from the Employee but still the prepayment will be available .So if ur requirment doesn't need means then there is a workaround solution

Raise a standard invoice and in the distribution enter the cash account and adjust this invoice agaist the prepayment invoice.


When Prepayment given:

Prepaid exp 10000
Cash a/c 10000

when emp submit the exp report for 8000

Expense 8000
Prepaid exp 8000

so raise a standard invoice for 2000

cash a/c 2000
Prepaid exp 2000


Regards,
Ravi Manchu

<i><div align="right">Originally posted by raviteja.manchu