Below are few listed questions for your references.... Hope it will be useful to the beginners and who ever want to share their knowledge can answer the questions, post the answers along with the questions
<b>Suppliers invoice batches</b>
1) What is the batch naming convention? Why do we have one?
2) What is the recommended maximum number of invoices you should put into a Batch?
3) What shouldn?t you mix up in a batch?
4) There is more than one account for the same supplier, which one do I choose?
5)How to print batch headers
6)Can I adjust or delete batch header details?
7)How do I delete an invoice if I have made an error?
How do I cancel an invoice that has been approved?9)I have entered an expense claim with the wrong invoice type, how do I correct this error
10)How can I amend input errors on my distribution window
11)After running the batch approval process, how do I confirm that all the invoices in the batch have been approved?
12)I have approved my invoices but don't know where they have gone for secondary approval?
13)An invoice was not approved in my batch of 10 invoices. Does this stop the rest from being processed further?
<b>
Payments and terms</b>
14) What is the difference between the ?pay-alone? paygroup and the ?pay-alone? tick box? When should you use these?
15) What pay group should you use for all the other currencies?
<b>Distributions</b>
16) For what reasons might you manually split your distributions and enter more than one line?
17) a) Where do you enter your project codes if paying an invoice from a grant?
b) Why should you never touch or enter the GL code when paying from a grant?
<b>Matching</b>
18) What should you change the invoice type to when matching to a Purchase Order?
b) Explain the ways of matching
19) After you have matched to a Purchase Order for what reasons might you add or Payables change a distribution line?
Miscellaneous
20) What does the status change to once the invoice has been through Primary Validation? What hold does the system always give you?
21) What are the differences between internal and external supplier invoices?
22) What report can you run as a month-end house-keeping tool?
Credit Notes
23) What should you change the payment terms to when entering a credit note?
24) How many levels of approval does a credit note have to go through?
Why?
