Employee Advance -Payables

[nagesh]

Hi,
I have given 200/- hard cash to employee and after 2 days the employee has returned 200/- hard cash.
I have created supplier as Employee.

How we do in oracle in payable R12.1.1.

Can any one help me.

Thanks,
Nagesh

[AmanKhan]

Follow standard process.
1. Enter prepayment for 200 & pay invoice.
2. Enter standard invoice for 200 & apply prepayment on invoice.

Find detail steps in Payables User guide.

[shaikjohnpasha]

Enter a Debit/Credit note and for 200 and enter the refund applying debit/credit memo.

[shaikjohnpasha]

1.Enter Debit/Credit note for 200 selecting prepayment account as expense account.Acconting entry..Liability A/c Dr 200
Prepayment a/c Cr 200 (Your open prepayment becomes zeero.)
2.Enter the refund and apply the Debit/credit memo.
Bank a/c Dr 200
Liability a/c Cr 200

[vvrsankar]

Other way ( if you do not have Cash Management, If CM is not there then also not advisable. Accounting wise this is OK).

Create Prepayment for Rs200

Prepay Dr
Liability Cr

Pay

Liability Dr
Cash Cr

Create standard invoice with cash account in Distribution

Cash Dr
Liability Cr

Apply prepayment

Liability Dr
Prepay Cr

All accounts got nullified.

BUT


Cash management Module does not recognize "standard invoice with cash account in Distribution" cash account as receipt and this will not appear in available transaction.

Still the bank statement line can be marked as "External" while reconciliation , which is as good as reconciled bank line.