Difference between Approved & Pre-Approved?

[dvsprao108]

Hi Folks,

Can anybody explain me that what is the exact difference (meaning) between Approved and Pre-Approved statuses in a Requision.
Because, when i prepare requisitions, some times it is showing as Approved and some times as Pre-Approved.

Thanks in advance.
Prakash

[SIVAKUMAR_G]

Hi Prakash

When you have enabled Reserve at Completion check box in Financial option, then the Purchase Requistion (PR) himself has the right to reserve the fund. The PR will go to pre-approved status if there is no sufficient budget, but the preparer has right to reserve the fund. You have to increase the budget and submit it for approval to move from Pre-approved to Approved.

If you DO NOT enable that check box then the PR creator will not have right to reserve and the PR will remain in Incomplete status and You have to increase the Budget for that charge account.

Hope this helps

Regards
Sivakumar

[MohammadSalameh]

Thanks Siva

[dvsprao108]

Hi Sivakumar,

Thanks a lot for clarification.

Best Regards,
Prakash

[crangaraj]

A Pre?Approved document is one in which a person with the final authority to approve the purchasing document approves it, but then forwards it to someone else for additional approval, thus changing its status to Pre?Approved. or your organization uses encumbrance budgeting (reserves funds for documents), and the prchasing udocument is elig for eligiblr for approval but funds have not yet been reserved for it. Even if someone with sufficient approval authority approves this document, its status may still remain Pe?Approved if funds were not able to be reserved at the time of approval. Once funds have been reserved for the approved document, the document changes its status to Approved.Same thing is applicable to requisition. A Pre?Approved document does not show up as supply for planning module until its status changes to Approved.

[dvsprao108]

Hi Rangaraj,

Thanks for the detailed clarification.
Actually our client is not using any "encumbrance" either for Requisition or for PO.
Yes. You are correct. When I check the status at middle manager level, its showing as Pre-Approved (not final approved by the superior).

Thanks,
Prakash