Petty cash

[dileepkumar]

In R12.0.6 let me know set ups and how can we do this scenario....

I have one emp xx. he has only the right to make the pettty cash payment and approve the invoices..


once invoice is ready how can we deduct the payment from petty cash amount. how it applies to invoices how the account enries will be effected
how can i set this to one employee. for his reposibility for particular petty cash account......

please give me out puts

[tgs100]

There are different ways to handle petty cash. You may follow the below steps. I prefer the below method.

Setups
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1. Create a supplier with employee name
2. Create a bank account with name as "Petty Cash" and complete the other bank account setup (payment documents)

Transactions
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1. Transfer fund from your actual bank account to petty cash account when the petty cashier withdraws money from the bank (Use Bank Account Transfer)
2. Receive the approved expense claims (Manual Activity - No txn)
3. Create the expense report invoice with proper expense account (or use expense report template). The supplier will be the Employee name.
4. Make Payment from the petty cash bank account.

The balance in the petty cash bank account should match with the physical balance.

Cheers,
Saravanan TG