ERPstuff - Oracle EBS Community

Hi All,

I have an issue with a closed PO..

We have a PO (No:123) with 100qty in the period Dec 2012. ( client is using 3rd party tool purchasing). Against the same PO 123, we have received 150qty (Receipt No:456) and Invoiced (invoice No:789) for 150 qty and paid for 150Qty in the period Jan 2013. however this excess qty was not caught earlier, but the same is noticed in jun 2013.. All the periods in which the trasactions were posted are closed (ie. Dec 2012 and Jan 2013)

Now we want to make adjustments in Purchasing to record those excess received material which has not reflected in Purchasing.

So here how it has to be handled? Can i add a Line with difference Qty(50Qty) by reopening the old PO(PO 123 which is closed)? If yes how it should be handled, because iam not going to receive these 50Qty again since these are already received and paid.

Please advise...


Regards,

How did you manage to receive more than ordered?Can you please come up with screenshots.

Hi,

Since the Invoice is already accounted and Paid there is no need to update a PO and create a receipt.

There should be hold placed on the invoice, with variance line created for this scenario which got release manually.

Only impact will be on accounting.

based on direct or indirect pass a journal entry in GL transferring the balance from variance to Material or Po charge account

Otherwise you need to reverse the invoice distribution ( for variance line) on the invoice which needs to be re-matched to the PO after adding a line to the PO

Hope this answer your query

Thanks,
Shanmukh