expence report

[tirumal]

Hi All,

i defined one employee and enabled emp as sup check box at my payable options.

for that employee i defined one expence report template. while iam exporting this iam unable to get expence invoice in my payables by the name of the employee.

is that emp i may not get at my supplier window, to enable paysite.

Hope you work on this

Tirumal

[tgs100]

If you are working on R12, you should complete the default payment methods setup (Setup --> Payments --> Payment Administrator).

Also run Expense Report Export with debug = 'Y' to get the error details in log file (if applicable).

Cheers,
Saravanan TG

[chaitu_apps]

Hi Tirumal,
Please check the below menu in Sys admin responsibility.

Navigation: Application / Menu
Query Menu: POS_HT_SP_FULL_ACCESS_MENU
Verify the Function: POS_HT_SP_EMP_SUPPLIER, Display Name: Create/Update employee
Supplier Details, has the "Grant" Flag Checked. Please Check the checkbox for Grant if it is not already
checked, and save the change. The System will now recompile the menus through a concurrent request.
Please record the concurrent request id and wait for request to complete

And then create expense report and run the expense report export program.

Regards,
Chaitu

[tgs100]

If you are on R12, Employee details can not be seen in the supplier master.

Cheers,
Saravanan TG

[chaitu_apps]

In R12,Once the employee get created during expense report export program, we can see the employee as supplier in supplier master.

[tgs100]

The employee can be seen in the supplier master only if you create it manually.

The trading partner in the invoice need not be available in the supplier master. Payable invoice can be created for customers (through AR refund), employees (through expense reports), but these customers and employees will not be available in the supplier master.

chaitu_apps: Please check and reply if my statement is wrong.

Cheers,
Saravanan TG

[tgs100]

I forgot to mention that my previous post was applicable only for R12. Sorry for that.

For R11, employees will be created in the supplier master.

Cheers,
Saravanan TG

[chaitu_apps]

As per my previous update, In R12 only we can see/update the employee supplier in supplier master window.

Make sure that expense report sucessfully created for that employee during expense report export program.

Best regards,
Chaitanya

[tgs100]

Hi Chaitanya,

Not sure in which version you worked on. I have done this as part of my implementation in R12.0.6, in which no supplier is created for the employee.

I have <b>just now </b>created one AP invoice using expense report export in R12.0.4. I could not see the employee in the supplier master.

I am repeating this as people should not be misguided.

Please try for yourself and let me know the result (Other members also can try and post the findings)

Cheers,
Saravanan TG

[chaitu_apps]

Saravanan,

As said we are working on R12.0.4 only and please check the below mentioned points and let me know if iam wrong.

1.POS_HT_SP_EMP_SUPPLIER function is attached in your AP_SUPPLIERS_GUI12 menu
2.Create Employee expense report
3.Run the expense report export program
4.Once this program succesfully created expense report in AP, query the expense report type invoice in ap invoice workbench and copy the supplier(employee)name.
5.In supplier navigation or ap_suppliers query this supplier(employee name), you will get the result.
6.Please note that supplier type must be employee and site as office/home now you can update/change details of this employee supplier.

Best Regards,
Chaitanya

[tgs100]

Hi Chaitanya,

Yes. I was wrong and you are right.

After adding the function, the suppliers are showing in the supplier master.

Cheers,
Saravanan TG

[srinu.ch]

hi

In 11i we have to select supplier number as automatic to create employee as supplier automatically.