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Accounting Entries checking
Posted: Wed Sep 16, 2009 6:01 am
by anjan123
Hi Folks,
in Po to Receipt flow i want to check journal entries for Encumbrance
and Actuals,
could some one tell me how i can check these, i mean only in GL or we can check in Purchasing itself.
if it is GL means tell me when to check and where to check.
if it is PO means tell me when to check and where to check
Regards
Anjan
Posted: Thu Sep 17, 2009 12:19 am
by tgs100
Basically you should take a decision whether to go for encumbrance in purchasing or not. If decided to go 'Yes', then
1. Enable budgetary control at the SOB/Ledger Level.
2. Enter Budget/Bdget Organizations and set up the budget control details for all the required accounts or at the account summary level. Also decide whether to go for absolute budget control or advisory budget control.
3. Enter budgets for the required account combination
4. Enable encumbrance (Requisition/PO level) at the financial options for the OU
5. Enter the transactions and verify
You can enable this option any time. Old transactions will not have effect. Transactions entered after enabling the encumbrance will go through budget check.
Cheers,
Saravanan TG
Posted: Thu Sep 17, 2009 3:15 am
by anjan123
Hi Saravanan,
I have done all the setup stuff.
Now i want to check Journal entries for each transaction in PO module
i want to check all the journal entries from Reqisition to Receipt ,
could you please tell me when i can check and where i can check
Regards
Anjan
Posted: Sun Sep 20, 2009 12:44 pm
by anjan123
Hi,
Could some one respond on this please
Posted: Mon Sep 21, 2009 7:27 am
by tgs100
When you create requistion, PO and Receipt and if you have enabled encumbrance , the encumbrance lines will be created in the table "GL_BC_PACKETS". If you run "GL Journal Import program", system will create the encumbrance JVs in GL. You can view the encumbrance JVs only in GL, not in the subledger modules.
Cheers,
Saravanan TG
Posted: Mon Sep 21, 2009 4:06 pm
by anjan123
[quote]When you create requistion, PO and Receipt and if you have enabled encumbrance , the encumbrance lines will be created in the table "GL_BC_PACKETS". If you run "GL Journal Import program", system will create the encumbrance JVs in GL. You can view the encumbrance JVs only in GL, not in the subledger modules.
Cheers,
Saravanan TG
<i><div align="right">Originally posted by tgs100
Posted: Mon Sep 21, 2009 11:47 pm
by tgs100
1. Encumbrance entries can ONLY be seen in GL. Run 'GL Journal Import program' after encumbrance for requisition/PO is completed.
2. Actual entries can be seen in the receipt (Receiving -> Receiving Transaction Summary -> Query Receipt -> View Accounting from the Tools Menu) and from the receipts in inventory.
Note: For expense items, if 'Accure at Receipt' is "Period End", then there will not be any accounting entries for receipt transaction.
Cheers,
Saravanan