ERPstuff - Oracle EBS Community

Please clarify when we can use zero payment option. Whether to use it when the invoices are already paid and accounted by entry new invoice with correct distribution and debit memo with wrong distribution for adjustment to previous invoice and making it a zero payment through remittance.

Is this a correct approach or should be adjust by manual entry from GL.

Hello.

If an invoice has an incorrect distribution, you can reverse the wrong line and enter the correct one without the need of entering a Debit Memo. You can do it even if the invoice has been paid.
You can use zero payment amount in the netting of supplier/customer balance when you have an entity which is, at the same time, your customer and your supplier also.
You can also use it when you have invoices and Debit/Credit Memos from a supplier and you want to clear the open items by paying it all in one payment.

Octavio

Thanks Octavio

But how we can change distribution when the invoice is being paid off and accounted. The oracle user guide says in invoice adjustment section that when you have paid off the invoice and accounted, no adjustment can be made on the invoice. Rather make a manual journal entry from the GL module.

Then how it will be adjusted through zero payment, if so, is this a correct approach.

HI zshankhan

You can use the 2 options. adjust the invoice or create a debit memo & link with the invoice number.
When you go to payment form, select the invoice & debit memo then pay them in this case the total payment will be zero.
Be careful you must assign the option zero payment to the bank account will be used.

Thanks
Hisham

Hello zshankhan.

There is a checkbox on the Payables Options:
Allow Adjustments to Paid Invoices. Enable this option if you want to allow users to update the distributions of a paid invoice.

Octavio

How can we link the invoice which is already paid, accounted and reconciled. If you have any case study in this situation please send me. Allow adjustment option is disabled and cannot be activated for some reason.

Hello zshankhan

Well, if you cannot activate the Allow Adjustment flag you better forget about correcting the problem in AP. Entering Debit or Credit Memo will not solve your problem because it was not due to a mistake from your supplier and both documents change their balance.

Enter the correction in GL.

Octavio