Hi Gurus,
we are setting up Payable options for New OU. We stucked in Match tab.
Can some body explain with an example about those four check boxes. what is the use of those check boxes, which check box we need to enable.
we are going to implemtn INV, purchashing and other fin/manu modules.
1. Allow Final Matching
2. Allow Distribution Level Matching
3. Allow Matching Account Override
4. Transfer PO Desciptive Flxifield information.
Thanks,
Venkatesh
Payable Options
-
karthikeyanp1981
- Posts: 463
- Joined: Thu Nov 09, 2006 4:50 pm
- Location: India
- Contact:
1. Allow Final Matching
Enable this option to allow final matching of purchase order matched invoices.
a)You can indicate a final match when you match an invoice to a purchase order during invoice entry or when you adjust a matched invoice distribution.
b)When you submit Approval for an invoice that you final matched to a purchase order, Approval permanently closes the purchase order, relieving all encumbrances associated with the purchase order.
Final Matching purchase orders.
c)Enable this option only if you are certain that you want to allow the option of permanently closing purchase orders. Once Approval permanently closes a purchase order, you cannot reopen the purchase order.
d)When you are entering a purchase order matched invoice or a credit/debit memo, you can check Final Match in the Match to PO or Match to Invoice Distribution window to have Payables permanently close the purchase order during invoice Approval.
Final Matching Purchase Orders.
QUANTITY INVOICED: In the Match to PO and Match to PO Distribution windows, the Quantity Invoiced must be in the same units of measure as the purchase order shipment.
QUANTITY INVOICED: You must enter a negative Quantity Invoiced if the invoice amount is negative, and a positive Quantity Invoiced if the invoice amount is positive. You cannot enter a negative amount that reduces the quantity invoiced to less than zero.
UNIT PRICE: You cannot adjust the Unit Price if you are matching to an amount-based purchase order with a monetary unit price of 1. For example, 1 USD or 1 UKS.
INVOICE AMOUNT: In the Match to PO window, the Invoice Amount must equal the Distribution Total.
CONTROL/ACTUAL QUANTITY AND TOTAL: In the Match to PO Distribution window, the Control Quantity and Total must equal the Actual Quantity and Total.
AMOUNTS: Credit memos and debit memos must be entered with negative amounts. All match amounts must be negative as well.
2. Allow Distribution Level Matching
==================================
Enable this option if you want to allow matching to purchase order distributions.
If you enable this option, you can match an invoice to one or more purchase order distributions.
If you do not enable this option, Payables only allows you to match an invoice to a purchase order shipment.
3. Allow Matching Account Override
================================
Enable this option if you want to allow override of the account for an invoice distribution created from matching to a purchase order.
You can override the account for a matched invoice distribution in the Distributions window of the Invoice Workbench.
You cannot override the account for a matched invoice distribution if you use encumbrance accounting or perpetual receipt accrual.
4. Transfer PO Desciptive Flexfield information.
=============================================
Enable this option if you want Payables to automatically transfer the descriptive flexfield information from the purchase order distribution to the invoice distribution when you match an invoice to a purchase order.
regards
aps
Enable this option to allow final matching of purchase order matched invoices.
a)You can indicate a final match when you match an invoice to a purchase order during invoice entry or when you adjust a matched invoice distribution.
b)When you submit Approval for an invoice that you final matched to a purchase order, Approval permanently closes the purchase order, relieving all encumbrances associated with the purchase order.
Final Matching purchase orders.
c)Enable this option only if you are certain that you want to allow the option of permanently closing purchase orders. Once Approval permanently closes a purchase order, you cannot reopen the purchase order.
d)When you are entering a purchase order matched invoice or a credit/debit memo, you can check Final Match in the Match to PO or Match to Invoice Distribution window to have Payables permanently close the purchase order during invoice Approval.
Final Matching Purchase Orders.
QUANTITY INVOICED: In the Match to PO and Match to PO Distribution windows, the Quantity Invoiced must be in the same units of measure as the purchase order shipment.
QUANTITY INVOICED: You must enter a negative Quantity Invoiced if the invoice amount is negative, and a positive Quantity Invoiced if the invoice amount is positive. You cannot enter a negative amount that reduces the quantity invoiced to less than zero.
UNIT PRICE: You cannot adjust the Unit Price if you are matching to an amount-based purchase order with a monetary unit price of 1. For example, 1 USD or 1 UKS.
INVOICE AMOUNT: In the Match to PO window, the Invoice Amount must equal the Distribution Total.
CONTROL/ACTUAL QUANTITY AND TOTAL: In the Match to PO Distribution window, the Control Quantity and Total must equal the Actual Quantity and Total.
AMOUNTS: Credit memos and debit memos must be entered with negative amounts. All match amounts must be negative as well.
2. Allow Distribution Level Matching
==================================
Enable this option if you want to allow matching to purchase order distributions.
If you enable this option, you can match an invoice to one or more purchase order distributions.
If you do not enable this option, Payables only allows you to match an invoice to a purchase order shipment.
3. Allow Matching Account Override
================================
Enable this option if you want to allow override of the account for an invoice distribution created from matching to a purchase order.
You can override the account for a matched invoice distribution in the Distributions window of the Invoice Workbench.
You cannot override the account for a matched invoice distribution if you use encumbrance accounting or perpetual receipt accrual.
4. Transfer PO Desciptive Flexfield information.
=============================================
Enable this option if you want Payables to automatically transfer the descriptive flexfield information from the purchase order distribution to the invoice distribution when you match an invoice to a purchase order.
regards
aps
Who is online
Users browsing this forum: Google Adsense [Bot] and 2 guests